Brazos Valley Community Action Programs
Board of Directors Meeting 

DATE:  	Wednesday, July 8, 2020                 	LOCATION:	Center for Regional Services (BVCOG) Board Room 
				3991 E. 29th Street
TIME: 	2:00 pm			Bryan, Texas 77802
		
AGENDA

I.	Call to Order – James McCullough, Esq., Chair 

	ll.	Call— James McCullough, Esq., Chair 
  	III. 	Recognition of a Quorum— James McCullough, Esq., Chair

IV.	Member of the public’s address to BVCAP’s Board regarding an item on the agenda of BVCAP before or during the BVCAP Board’s consideration of the item.
	V.	Introduction of New Board Member -  James McCullough, Esq., Chair
		
	VI.	Consideration/Approval of Consent Agenda (items marked *)—James McCullough, Esq., Chair
A.	Approved July 8, 2020 Board Agenda *
B.	Conflict of Interest *
C.	Approval of May 13, 2020 Minutes *
D.	HR Report for March and April *
E.	CEAP Report for May *
F.	CSBG Report for May*
G.	CHDO Report for May *
H.	DOE WAP & LIHEAP WAP for May *
I.	Food Service Report for May*
J.	WIC Report for May*
K.	Head Start Policy Council Program Report – Lucy Monarrez (*) – No meeting for lack of  a quorum.
L.	Approval of Associate Executive Director American Express Charges for May *
M.	Governance (if needed)

	VII. 	Executive Director’s Report – Tom Wilkinson, Executive Director and Bobby Hubley, Associate Executive Director

	VIII.	Committee Reports:
A.	Finance Committee – Paul Sanders, CPA, Treasurer, and Darla Patterson (#)
1.	Review of Form 990 (#)
2.	Review and Approval of Organization-Wide Budget (#)
3.	Review of Procurement Policy
B.	Executive Committee:  James McCullough, Esq., Chair (#)

Page 2, BVCAP Board Agenda – July 8, 2020 

C.	Membership Committee:  Byron Ryder (#) 
D.	Quality Assurance:  presentations of self-audits, corrective action plans and implementation of the corrective action plans for selected programs.  Selected Program:  Food Services (#)

	IX.	Convene into Executive Session, if needed – James McCullough, Esq., Chair (#)
A.	Executive Director’s Annual Evaluation and Compensation

		X.	Action related to Executive Session, if needed-- Jimmie McCullough, Esq., Chair (#)

	XI.	Consideration of date and time for next BVCAP Board Meeting—James McCullough, Esq., Chair (#)

	XII.	Consideration for Agenda Items for August 12, 2020 Board Meeting—James McCullough, Esq., Chair (#)

	XIII.	Adjournment- Jimmie McCullough, Esq., Chair

[1] At any time during the meeting of the Board of Directors of Brazos Valley Community Action Programs, the Board of Directors  may meet in Executive Session (closed meeting)  for one or more agenda items for any of the reasons listed as set out in the following sections of the Texas Government Code:  Section 551.071 Consultations with attorney to seek advice about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar 
of Texas clearly conflicts with the Texas Open Meetings Act; Section 551.072. Deliberations about purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the Brazos Valley Community Action Programs in negotiations with a third person; Section 551.073. Deliberations of a negotiated contract for a prospective gift or donation to the  Brazos Valley Community Action Programs if deliberation in an open meeting would have a detrimental effect on the position of Brazos Valley Community Action Programs in negotiations with a third person; Section 551.074 Deliberations about the appointment, employment, evaluation, reassignment, duties,  discipline, or dismissal of a public officer or employee; or to hear a complaint or charge against an officer or employee; Section 551.076. Deliberations regarding the deployment, or specific occasions for implementation, of security personnel or devices; or a security audit.

Consent agenda items are noted by *		
Action items are noted by #

Frequently Referred to Acronyms

AAA - Area Agency on Aging
ACF - Administration for Children and  Families

AFI - Assets for Independence

CACFP - Child and Adult Care Food Program
CAPLAW - Community Action Program Legal Services, Inc
CEAP - Comprehensive Energy Assistance    Program
CDBG - Community Development Block CHDO Grant –
   Community Housing Development Organization

CSBG - Community Services Block Grant
DADS - Department of Aging and Disability Services
DHHS - Department of Health and Human Services
OE - Department of Energy
DSHS - (Texas) Department of State Health Service
LIHEAP - Low Income Housing and Energy Assistance Program
NPI - National Performance Indicators
TACAA - Texas Association of Community Action Agencies
TDHCA – Texas Department of Housing and Community Affairs